The SOW is a key governance tool whether it is being used to direct work for a vendor or contractor, or it is being used to direct the work internally, the SOW must contain a description of all the work that is expected. The description need not be at the detail level, indeed for large projects capturing detail in the SOW is not practical, but should be comprehensive and include work that produces the projects deliverables as well as administrative work such as project reporting.
Putting Together a Solid Statement of Work written by: Read on to learn the 8 steps for writing an effective statement and find samples that can jumpstart your SOW development process.
Essentially, this written narrative of vendor expectations is created to define and describe the work to be completed as well as minimum requirements and responsibilities.
The planning document ensures project vendor relationship is performance-based and allows the contractor to realize lower costs and maintain project flexibility.
The statement of work includes all aspects of performance requirements as well as how performance will be assessed. A SOW can be produced separately or along with a request for proposal RFPwhich vendors respond to with an actual proposal.
Both are helpful templates that can be used in creating your own SOW. Scope of Work - Briefly defines the work to be done by the contractor. Deliverables Schedule - List the specific deliverablesdescribing what is due and when.
Period of Performance - Specify the allowable time for the project, i. Location - Specifies the location where the work will be completed to include any necessary resources such as hardware, software, and office space. Reporting - Explain reporting requirements to include content, design, and frequency.
This document also includes any policies that address sensitive and proprietary information, confidentiality and non-disclosure agreements, and any other terms and conditions. A well-written SOW provides vendors an understanding of project requirements; provides evaluation guidelines; minimizes overall project evaluation and contract negotiation requirements; and reduces the need for future project changes.
Establish a preliminary scope statement that identifies the project objective or purpose. Be sure to include a description of the type of work being performed including any boundaries associated with performance and duties.
List the tasks to be performed to indicate any performance requirements and all project requirements that the contractor must comply with during contract performance. As much as possible, group similar or related tasks and organize each task in logical order.
Identify any resources that are necessary to complete each task that includes labor, equipment, or materials. Identify project deliverables required for the project to be successfully completed.
Identify any time-sensitive milestones or deliverables. Describe quality expectations and applicable deadlines in terms of quality, quantity, time and appearance. Performance deliverables should be realistic, objective, and measurable.The Purdue Writing Lab Purdue University students, faculty, and staff at our West Lafayette, IN campus may access this area for information on the award-winning Purdue Writing Lab.
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Within a language system, writing relies on many of the same structures as speech, such as vocabulary, grammar, and semantics, with the added. A statement of work (SOW) is essential to the project management process.
Read on to learn the 8 steps for writing an effective statement and find samples that can jumpstart your SOW development process.
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Statement of work. As straightforward as it sounds, getting one right is no easy task. But nothing is more fundamental to the success of a project. If the statement of work is too vague, too broad or too generic, it can leave room for various interpretations, which can lead to trouble down the road.